Accounts Payable Manager

Description

Title of role: Accounts Payable Manager
Location: New York or Boston; Hybrid (2 days in the office required)
Approved Salary Range: $110K-$120K

About the Role:

The Accounts Payable Manager plays a key role in ensuring timely, accurate and efficient processing of vendor invoices and payments in a fast-paced e-commerce retail environment. The role manages day-to-day operations, leads and develops the team, identifies and implements process improvements, and partners cross functionally with key internal stakeholders. The AP Manager ensures compliance with internal controls, supports vendor relationships and delivers strong reporting and analytics to drive operational performance.

Key Responsibilities:

AP Operations:

• Oversee daily invoice processing and payment runs including employee expense reimbursement.
• Manage vendor onboarding and ongoing vendor master maintenance.
• Ensure timely month end close activities, including accruals, reconciliations and reporting.

Team Leadership:

• Supervise and mentor the AP team, providing guidance, coaching and performance feedback.
• Delegate workload and communicate clear daily and weekly expectations
• Support the senior manager with staffing plans and resource allocation.

Vendor and Cross Functional Collaboration:

• Serve as the primary point of escalation for vendor inquiries, resolving issues promptly.
• Manage vendor relationships including contract related items and credit limit discussions.
• Collaborate with merchandising teams to resolve invoice discrepancies.
• Partner with the treasury on payment scheduling and forecasting AP related cash flows.

Reporting & Analysis:

• Maintain AP dashboards, KPIs and operational metrics.
• Prepare weekly and monthly reporting for finance leadership.
• Analyze trends and KPIs to identify opportunities for process improvements, cost savings or operational efficiency.

System & Process Improvement:

• Collaborate with IT and Finance teams to optimize ERP performance and AP related workflows.
• Identify opportunities to enhance efficiency, streamline workflows and reduce manual touchpoints.
• Support system upgrades, testing and process documentation as needed.

Compliance:

• Maintain accurate vendor master data and ensure compliance with tax and audit requirements (W-9, 1099).
• Ensure adherence to internal controls and support external audits requests.

Experience and Background Needed:

You are a results-driven Accounts Payable leader with a proven track record of managing end-to-end AP operations, vendor relationships, and month-end close processes in high-volume environments. An experienced people manager, you excel at coaching teams, delegating workloads, and maintaining clear performance expectations to drive operational efficiency. You bring strong cross-functional collaboration skills, partnering seamlessly with merchandising, treasury, and IT teams to resolve invoice discrepancies and optimize cash flow forecasting. Adept with financial reporting and ERP systems, you leverage KPIs and analytics to streamline workflows, enhance internal controls, and reduce manual touchpoints. Additionally, you prioritize compliance, ensuring strict adherence to tax, audit, and vendor master data requirements.

• Retail industry experience required, with strong familiarity with vendor terms and high-volume invoice environments.
• Experience with factor relationships
• Experience managing offshore or outsourced teams is highly desirable.
• Strong analytical, organizational, and communication skills.
• Bachelor’s degree in Accounting, Finance, or related field.
• 5+ years of experience in accounts payable, including at least 2 years in a supervisory or leadership role.
• Proficiency in Microsoft Excel and ERP systems.

What Our Team Offers

Working at RGG is more than just a job; it’s an opportunity to join a mission-driven team that values Innovation and Impact. We are committed to supporting our employees' success and well-being:

• Comprehensive Coverage: Robust health, dental, and vision insurance effective on the date of hire.

• Time & Flexibility: Generous Flex Time Off (FTO) and flexible remote/hybrid work options that support a healthy work-life balance.

• Culture: A supportive, inclusive culture that encourages innovation, safety, and creative risk-taking.

• Community: Paid volunteer opportunities and regular DEI celebrations to foster a strong sense of community and collaboration.

• Impact: The chance to make a real, measurable impact at a mission-driven, fast-growing company poised for major expansion.

We encourage you to apply

Even if you don’t meet every single qualification, we’d still love to hear from you. We value passion, curiosity, and a commitment to learning as much as experience. We celebrate diverse perspectives and strive to create an inclusive environment for all our Associates.

Work Authorization

Rue Gilt Groupe requires all applicants to be currently authorized to work in the United States on a full-time basis. This position is not eligible for visa sponsorship now or in the future. Rue Gilt Groupe is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Rue Gilt Groupe is committed to providing Associates with equal pay for equal work and carefully considers a wide range of compensation factors, including but not limited to, prior experience, education, certification(s), license(s), skills and expertise, location, internal equity, and other factors that are job related and consistent with business need. Our goal is to support, reward and compensate the entire individual. Depending on role eligibility, your offer may also include bonus/commission, stock options, paid time off, medical, dental, vision and basic life insurance. Therefore, final offer amounts may vary from the amount stated.

The above statements are intended to describe the general nature and level of work being performed by the employee(s) assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the employee(s) assigned to this job. Rue Gilt Groupe reserves the right at any time, with or without notice, to alter or change job responsibilities, reassign or transfer job positions or assign additional job responsibilities within your general skill set or capabilities. Rue Gilt Groupe is proud to be an Equal Opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.